Microsoft Project Tips Part II

Managing Part Time Resource in Microsoft Project

If you have a resource who is only available to work on your project part-time, you might be tempted to set the working time of the resource in your project to reflect a parttime schedule, such as 8 A.M. to 12 P.M. daily. However, a better approach would be to adjust the availability of the resource as recorded in the Max. Units field to 50%. Changing the unit availability of the resource keeps the focus on the capacity of the resource to work on the project rather than on the specific times of the day when that work might occur. You set the maximum units for a resource in the Resource Sheet view, which you display by clicking Resource Sheet on the View menu. For more information about resource units.

Best Practice – Editing Calendars for Multiple Resources in Microsoft Project

If you find that you must edit several resource calendars in a similar way (to handle a night shift, for example), it may be easier to assign a different base calendar to a resource or collection of resources. This is more efficient than editing individual calendars, and it allows you to make project-wide adjustments to a single base calendar if needed. For example, if your project includes a day shift and a night shift, you can apply the Night Shift base calendar to those resources who work the night shift. You change a base calendar in the Change Working Time dialog box on the Tools menu. For collections of resources, you can select a specific base calendar directly in the Base Calendar column on the Entry table in the Resource Sheet view.

Changing the Default view when opening Microsoft Project

By default, Project displays the Gantt Chart view when you start the program. However, if you don’t like the view to be opened every time, you can change this setting to display any view you want at startup. On the Tools menu, click Options. In the Options dialog box, click the View tab. In the Default View box, click the view you want. The next time you start Project and create a new project plan, the view you have chosen will appear.

Adding Objects and Graphics on Gantt chart area

Project includes a Drawing toolbar with which you can draw objects directly on the chart portion of a Gantt chart. For example, if you would like to note a particular event or graphically call out a specific item, you can draw objects, such as text boxes, arrows, and other items, directly on a Gantt chart. You can also link a drawn object to either end of a Gantt bar or to a specific date on the timescale. Here’s how to choose the type of link you need:

  • Link objects to a Gantt bar when the object is specific to the task the Gantt bar represents. The object will move with the Gantt bar if the task is rescheduled.

  • Link objects to a date when the information the object refers to is date sensitive. The object will remain in the same position relative to the timescale no matter which part of the timescale is displayed.

image

Formatting Text on Microsoft Project Views

You can use Format – > Text Style dialog to change font and color etc. of the text visible on different views of project. Simple select the item to change and change is formatting properties just like Word.

image

for example here I am changing the Row and column titles formatting

image Result – > image

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